How BoardRoom’s payroll outsourcing services can help your business
BoardRoom can confidently assist with all your regional payroll needs, whether you are a Malaysia-only company or operate in multiple locations throughout the Asia-Pacific region.
01 Malaysia payroll outsourcing services
BoardRoom’s specialist payroll team provides expert advice on complying with Malaysia’s evolving payroll rules and requirements. We manage your payroll administration and provide guidance and solutions in response to any immediate or forecasted problems.
We can help with:
02 Regional payroll processing services
We deliver payroll outsourcing services in 19 countries and regions, including:
Malaysia
Australia
China
Hong Kong
India
Indonesia
Japan
Macau
Myanmar
New Zealand
Philippines
Singapore
South Korea
Thailand
Taiwan
UAE
Vietnam
We also deliver flexible payroll support, so you can either:
- coordinate your payroll administration via BoardRoom Malaysia; or
- decentralise coordination across our network of local business sites.
We can help with:
- meeting local legal requirements and preparing necessary filings;
- international payroll processing;
- managing cross-border pay runs; and
- integrating your payroll and tax functions;
03 Ignite HRMS payroll system
Our payroll services are supported by our powerful cloud-based payroll software, Ignite. Our HR management software (HRMS) removes the need for multiple platforms, offering a true multi-country payroll experience. With a single login, international payroll management is faster and simpler as a result. The employee payroll system has robust reporting functions so you can make data-driven decisions anytime.
Ignite offers:
- a comprehensive HRMS solution with 5 core modules: Payroll, Personnel, Leave, Attendance and Claim
- total compliance with local regulations in nine countries and regions across Asia;
- a convenient mobile app for immediate access to pay slips, leave forms and claims;
- attendance-logging functionality, a rostering system and a shift calendar; and
- a sole account manager for personalised support.
![Ignite](png/ignite-screenshot-mockup-768x346-1.png)
Ignite streamlines your regional payroll outsourcing process and provides your HR team more visibility for the purpose of forward planning.
Frequently Asked Questions (FAQs)
1. What are the types of payroll services?
Payroll services are offered by third-party companies which manage your payroll processing, ensuring all your employees are paid accurately on time, every time in compliance with local regulations. The type of payroll services being provided differs depending on your specific business requirements. Typically, a payroll outsourcing vendor can offer a range of services from monthly salary calculations, disbursements, and reporting. Additional services such as leave, claims and time and attendance handling may also be provided.
2. What is payroll outsourcing?
Payroll outsourcing refers to the process where a business or enterprise enlists the help of a third-party payroll processing company to support the management of the administrative & compliance functions of paying employees. This function is usually seen as an administrative burden and can result in penalties from statutory departments if regulatory requirements are not met. A business can easily outsource to a payroll provider to help ease internal HR resources, increase cost-savings and reduce risk for the business.
3. How does payroll outsourcing work?
A company looking to outsource payroll will first need to provide the payroll vendor with their basic employees detail such as employment date, occupation and salary for the initial payroll setup. On a monthly basis, the outsourced payroll vendor will help to calculate the employees’ salary amount with the information from their timecard data and any mandatory contributions, before processing the salary payment.
By outsourcing the work, the administrative task is completely taken care of by the outsourcing provider without much involvement required from the company, thus freeing up valuable resources for the business.
4. Should I outsource my payroll services?
When you outsource your payroll services, your company can expect to save on time and costs, as you effectively hand all your payroll administration and tasks over to a team of experts who can take care of all those processes for you. Outsourcing payroll to a reputable services provider can relieve stress from your business, making it a positive investment.
5. What are the benefits of outsourcing payroll?
Outsourcing your business’s payroll has several benefits that can lead to improvement in maintaining compliance and maximising efficiency of payroll, as well as freeing up time for you and your HR employees to focus on growing your business.
Some benefits by outsourcing to BoardRoom include:
- Time savings by outsourcing the administrative tasks
- Cost savings by spending less on hiring and training new in-house staff
- Enhanced security with BoardRoom’s proven Ignite HRMS Payroll System
- Access to a team of regional payroll experts to provide advice on regulatory compliance
- Improved employee access and engagement with our Ignite Payroll mobile application
6. How much do payroll outsourcing services cost?
Pricing for payroll outsourcing services can vary depending on the scale and comprehensiveness of the payroll service at hand. The range varies depending on your specific requirements, the expertise of the vendor and the platform used, but is typically calculated on a per employee per month basis. Factors that also influence cost include the number of headcounts, complexity of payroll handling and any value-added tasks that need to be performed by the payroll vendor for you.
Other additional costs typically include one-time implementation fees, data migration, integration with other HR software (if required), and more. Get in touch with us for more information regarding pricing.
7. How to choose a payroll and HR service provider for your business?
Each business has their own set of distinct needs, and the payroll service provider should be able to meet all of them. Start by considering what these needs are. Do you need a company that offers a full suite of HR payroll services or just to roll out monthly payslips? Once you have a clear understanding of this, finding the right company becomes significantly easier.
Get in touch with us at BoardRoom Malaysia if you want help identifying your business needs as well as how we can help you.
8. How secure is outsourcing payroll?
With a reputable company, outsourcing your payroll is a secure process. When considering which company to hire to help with your payroll, be sure to look for testimonials and customer reviews. You can also look for whether they have any certifications, like ISO 9001, ISO 27001, and SOC2. Attestations such as International Standard on Assurance Engagements (ISAE 3402) shows the vendor’s commitment to security, confidentiality and best practices.
BoardRoom’s payroll processing services are OSPAR certified and fully compliant with the personal data protection laws of each country we operate in. Our data centres have achieved ISO27001 standards and our cloud hosting has been awarded the SOC 2 certification. BoardRoom has also attained ISAE 3402 Type 1 attestation.
9. How can BoardRoom help in payroll services?
At BoardRoom, our trusted and proven payroll solution can help businesses handle their payroll in the most efficient and streamlined way possible. Our team of payroll experts are well-versed in helping businesses of all sizes with their payroll processing needs, having accumulated years of experience dealing with some of the most complex payroll requirements and compliance matters. Get in touch with us for more information on your payroll outsourcing needs.